Frequently Asked Questions 

Who do I contact for information

Topic	Branch	Contact (if available) 905-830-4444
By-Laws	Clerks	Regional Clerk (ext. 1320)
Construction Contracts	Legal	Law Clerk (ext. 1403)
Council and Committee	Clerks	Regional Clerk (ext. 1320)
Daycare Agreements	Legal	Legal Assistant (ext. 1407)
Dedication By-Laws	Realty Services	Manager, Realty Services (ext. 1424)
Development Charge Agreements	Legal	Legal Assistant (ext. 1411)
Emergency Plan	Policy & Planning	Manager of Emergency Planning (ext. 1214)
Expropriations	Realty Services	Manager, Realty Services (ext. 1424)
Freedom of Information	Clerks	Deputy Clerk (ext. 1302)
Homemakers Agreements	Legal	Legal Assistant (ext. 1407)
Lodging Home Licences	Clerks	Regional Clerk (ext. 1300)
Nurses Services Agreements	Legal	Legal Assistant  (ext. 1407)
Property Acquisitions	Realty Services	Manager, Realty Services (ext. 1424)
Provincial Offences Court	Court Services	Richmond Hill (905-762-2105)             Newmarket (905-898-0425)
Designation of Regional Roads	Realty Services	Manager, Realty Services (ext. 1424)
Retail Business Holidays Act	Legal	Regional Solicitor (ext. 1418)
Site Plan Agreements	Legal	Legal Assistant (ext. 1407)
Traffic Fines	Court Services	Richmond Hill (905-762-2105)             Newmarket (905-898-0425)

Who should I talk to about my tax assessment and/or bill?

If you have a question about your assessment, you should contact the York Region Assessment Office, Aurora (905) 727-3755.

If you have a question about your tax bill, you should contact your Area Municipality.

If I have to serve documents on the Regional Corporation, where should I go?

The Regional Clerk's Branch of Corporate Services accepts service of documents on behalf of the Regional Corporation. The Clerk's Branch is located at York Region Administrative Centre, 17250 Yonge Street, 4^th Floor, Newmarket, Ontario, L3Y 6Z1.

What is the fee for a compliance letter?

The fee is $75.00. All cheques should be made payable to The Regional Municipality of York.

Request should be sent to:

The Regional Municipality of York
Legal Services Branch
17250 Yonge Street
Box 147
Newmarket, ON L3Y 6Z1
Fax: (905) 895-3768

What information is required for a compliance letter?

The document number, property description and your closing date are required. If your closing date is within three weeks of your request, please fax us your request.

I have damaged my vehicle while driving on a Regional Road as a result of road conditions. Who do I contact?

Insurance & Risk Manager
Finance Department
17250 Yonge Street
Box 147
Newmarket, ON L3Y 6Z1

Can I come into your office and have a document commissioned or witnessed by a lawyer or commissioner?

No. You need to contact your own lawyer for these services.

When is the next Council or Committee meeting?

Council and Committee meeting information can be viewed by clicking on:

• Council and Committee Calendar.

How do I make a deputation to a Committee?

If you would like to make a deputation to a Regional Committee, send a letter to the Regional Clerk ( via mail or Fax) requesting permission to make a deputation and give the following information:

• your name, address, and a telephone number where you can be reached during normal business hours
• the name of the Committee you would like to address
• the date of the Committee meeting (if known)
• the Agenda Item No. and Title (if known) or the name of the item
• the name of group or person(s) being represented (if applicable)
• a brief statement of the issue or purpose of the deputation

The letter should be forwarded to the Regional Clerk at least three days prior to the meeting together with a copy of any material intended for distribution at the meeting. Any requests arriving later than three days before the meeting may be denied, and material brought to the meeting without prior approval will not be distributed. The letter may be faxed to the Clerk's Branch at 905-895-3031, e-mailed to regionalclerk@york.ca, or mailed to York Region Administrative Centre, 17250 Yonge Street, 4^th Floor, Newmarket, Ontario, L3Y 6Z1

Alternatively, a Deputation Form will be provided at the Committee meeting and should be completed at that time.

Is there a time limit on the deputation?

Unless otherwise decided by the Committee, a deputation shall be limited to ten minutes (not including questions and answers) and, to avoid repetition, any presentation on behalf of an organization, including any municipality, corporation, or association, or on behalf of any group, shall be made by a single representative.

Can I make a deputation to Council?

Deputants are generally directed to the appropriate Committee, but where the deputant wishes to address Council with respect to a matter which will be before Council or where the Chair, Chief Administrative Officer and/or the Clerk determines that the matter is of such an urgent nature that there is insufficient time to direct the deputant to a Committee, Council may consent to the deputation. Notice in writing should be provided to the Regional Clerk at least 72 hours before the meeting providing an outline of the nature of the deputation.

How can I get a copy of Council Minutes and Committee Reports?

You can obtain a copy of Council and Committee Minutes and Reports by clicking on Regional Council and Committee Minutes and Reports.

or

Contact the Clerk's Branch at (905) 830-4444 ext. 1320

How do I get a copy of an Agenda?

You can obtain a copy of Council and Committee Agendas by clicking on Regional Council and Committee Agendas.

or

Contact the Clerk's Branch at (905) 830-4444 ext. 1320

How do I get a copy of a By-Law?

To find out the costs associated with obtaining a copy of a by-law, please contact the Clerk's Branch at (905) 830-4444 ext. 1320