The Regional Clerk's Office functions as the keeper of official Regional records (e.g. Council records, contracts and bylaws) and provides a number of services including:
Council and Committee Secretariat
The Council and Committee Secretariat is responsible for the administration and coordination of matters that are being considered by Regional Council and its Committees. This includes the preparation of Council and Committee Agendas, Minutes, Reports and correspondence. It also includes booking of Committee rooms and maintaining the Council and Committee calendar.
The following is a link to Council and Committee Agendas, Minutes and Reports.
The Clerk's Office also maintains an index of all Bylaws passed by Regional Council. A copy of a Bylaw may be obtained by contacting the Clerk's Office. Frequently requested Bylaws are posted on this Web site at the following link: Frequently requested Bylaws.
Municipal Freedom of Information and Protection of Privacy (MFIPPA)
The Regional Clerk reviews and processes all formal requests for Regional records under the Municipal Freedom of Information and Protection of Privacy Act. Click here for additional information on Access and Privacy, Freedom of Information, and how to make a request for information.
Information Asset Management
The Corporate Information Asset Management Program is responsible for developing and administering the Region's Records Management processes. This includes setting up standard classifications, records retention periods and storage systems for all Regional records, as well as ensuring compliance with the Region's Records Retention Bylaw. Archives
The Regional Archives holds the Municipal Council minutes and other government related documents for York Region. The Archives also includes selected records from the Home District Council (Minutes and Bylaws from 1842 to 1849), the United Counties of York and Peel (Minutes from 1850 to 1865 with gaps), from York County (Minutes, Report and Bylaws from 1855 to 1936 with gaps), the Toronto and York Roads Commission (Minutes and Records from 1911 to 1971), and Wardens and Commissioners Minutes from 1942 to 1970. The collection also includes an assortment of photographs and artifacts, and a reference library on York Region history.
The following link opens a .pdf file of the Heritage Directory 2011 edition which is compiled by the Corporate Information Asset Management Program.
Current Archives Exhibit in the Great Hall:
The Regional Clerk's Office, Information Asset Management section is pleased to announce a returning archives exhibit "Changing Faces: York Region Governance from 1792 to the Present".
Join us in celebrating the Region's 40th anniversary by learning about how we came to be what we are today. This exhibit documents the evolution of governance in The Regional Municipality of York and its predecessors, the Home District and York County, since 1792.
The display highlights items from the Regional archives, including government documents dating from 1842, interesting historical photographs and other examples of our rich documentary heritage.
[Click here to view a .pdf file of the exhibit brochure]Previous Archives Exhibits:
Denis Kelly, Regional Clerk
Telephone: (905) 830-4444 ext. 1320