Please note that some of the forms in this section are password-protected. Please email IDCD@york.ca if you have any problems accessing these forms.

Vaccine  Storage, Handling and Ordering

All publicly funded vaccines for Ontario are available to physicians by faxing an order to York Region Community and Health Services at 905-895-6066.

When you are a physician opening a new practice in the Regional Municipality of York
Prior to ordering any vaccines, each facility must have an office visit by a nurse on the Vaccine Preventable Diseases team, who will install a digital minimum-maximum refrigerator thermometer and provide instructions on the storage and handling of vaccines. Once the visit is complete, the office must fax in proof of at least three days' temperatures within the acceptable range of +2° to +8° C before an order can be processed. Each subsequent vaccine order must be accompanied by a temperature log sheet.

If vaccine refrigerator temperatures go outside the range of +2° to +8° C, the office must contact the Vaccine Preventable Diseases team immediately at 1-877-794-1880 and press 9 to speak with a cold chain nurse.

If you have any general enquires about the vaccine order form, please call the Vaccine Information Line at
905-830-4444 or 1-877-464-9675, Ext. 4033.

• Vaccine Storage and Handling Guidelines
• Vaccine Order Form
• Vaccine Temperature Log
• Complete this vaccine return form when returning vaccines to York Region Community and Health Services. Returned vaccines that are either open or unopened cannot be redistributed and are sent back to the Ministry of Health and Long-Term Care as wastage

• Find out about vaccines that may contain latex, vaccines available in perpetuity, vaccines that are light-sensitive and other Information Tips for Vaccines
• Vaccine Protection Procedures for Power Outages
• Vaccine Refrigerator Thermometer Instructions

Immunizations
All publicly funded vaccines are provided to eligible individuals free of charge. For more information, visit Publicly Funded Immunization Schedules for Ontario

While severe side effects following an immunization rarely occur, physicians have a duty to report any adverse events promptly. To report a vaccine-associated adverse event, complete a Report of Adverse Events Following Immunization (AEFI) Form and contact York Region Public Health Vaccine Preventable Diseases Unit at 905-830-4444, ext. 3452.

York Region Community and Health Services offer regularly scheduled community immunization clinics where both mandatory and voluntary vaccines are available to York Region school-aged children. For more information, visit Community Immunization Clinics for Students

High-Risk Vaccine Order Forms and other Information
Certain vaccines may be ordered for people at high risk of contracting these diseases. Orders for high-risk vaccines must be submitted by fax to 905-895-6066. Please read Instructions for ordering high risk vaccines and the eligibility criteria for more information.

• Eligibility Criteria for high-risk persons 
• Hepatitis A Vaccine order form
• Doses and Schedules for Monovalent Hepatitis A Vaccines 

• Countries of High Hepatitis B Endemicity  
• Eligibility Criteria for high-risk persons  
• Hepatitis B Vaccine order form  
• Doses and Schedules for Monovalent Hepatitis B Vaccines  
• Neonatal Hepatitis B - Mother is a Hepatitis B Carrier  
• Neonatal Hepatitis B Vaccine Order Follow-Up

Meningococcal vaccine order form
Tubersol vaccine order form   
Revaccination criteria for Pneumococcal Vaccine
Vaccines available for splenectomy patients  

• Vaccine Fact Sheets
• A Parent's Guide to Immunization and Communicable Disease 
• Adult Immunization
• Vaccine Information on the Internet: Can you trust what you read?
• Immunization Myths and Truths

• Canadian Immunization Guide 7th Edition (2006)
• Canadian Guidelines on Sexually Transmitted Infections
• Canadian Tuberculosis Standards 6th Edition (2007)
• College of Physicians and Surgeons of Ontario Medication and Vaccine Storage 
• Immunization of Children with Inadequate Immunization Records  
• Best Practices for Hand Hygiene in All Health Care Settings
• Ministry of Health and Long-Term Care Immunization Information
• Ministry of Health and Long Term Care offers this protocol on Vaccine Storage and Handling Protocol (2010)
• Public Health Agency of Canada offers the following guideline National Vaccine Storage and Handling Guidelines for Immunization Providers (2007)