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Road Use and Road Sign Permits

Permits are required before putting up any type of sign or doing any type of work on Regional roads. Information on permit types, costs and instructions for applying is available below. 


Types of Permits

Construction

This permit is for construction work on Regional roads and includes:

  • Boulevard construction
  • Road construction
  • Rail track repair
  • Road repair and maintenance
  • Installation of fixtures approved by the Region
  • Water/wastewater works

Approvals and Contracts

York Region Projects will have a contract number assigned to the activity. This number needs to be included on the application.

Development related approvals will have a site plan and development file number associated with the project. This number needs to be included on the application.

For all other work, approval may be granted upon application through the Corridor Control Office.

Timeline

Applications should be submitted approximately four weeks prior to the anticipated start date.

Application submission

When submitting an application please include the following:

Time Restrictions

Standard Hours

If work is taking place in the boulevard and the road shoulder where live lanes are not being affected, including the parking of vehicles, there are no time restrictions unless it is indicated on your permit.  All work taking place after 7 p.m. requires a noise bylaw exemption from the local Municipality.  If the shoulder or live lanes of traffic are being affected, standard hours to work on the Regional road allowance have been set in order to avoid interfering with peak traffic times.  Occupancy will only be permitted without penalty during the following standard hours:

  • Standard day time 9:30 a.m.to 3:30 p.m.
  • Standard night time 7:30 p.m. to 6:30 a.m.

Peak Hours Lane Closures

Peak traffic times on Regional roads are when the volume of traffic and congestion is at its highest.  It is highly recommended that lane closures during these hours be avoided when scheduling work on Regional Roads. The peak traffic hours have been identified as:

  • a.m. peak hour 6:30 a.m. to 9:30 a.m.
  • p.m. peak hours 3:30 p.m. to 7:30 p.m.

Upon review, permission to allow such closures may be granted if the impact on traffic is minimal or if the rapid completion of the work is in the public’s best interest.  All peak hour lane closures are subject to approval from Transportation Services.  Road Closure and Peak hour lane closure fees will apply if approval is granted. 

Road Closure

Approval for a road closure will only be granted if all options on completing the approved work, without closing the road, have be exhausted.  Approval must be granted, prior to the issuance of a corridor control permit for road occupancy.  The submission for road closure approval should include the following:

  • Reasons the road closure
  • Proposed work to take place
  • Proposed dates of the closure
  • Anticipated impact of the proposed closure on surrounding roads
  • The impact to existing land users within the proposed closure area

All road closures are subject to approval from Transportation Services.  Road Closure and Peak hour lane closure fees will apply if approval is granted. 

Traffic Management Plan

A traffic management plan is required to protect the work zone during the installation of the fixture on the road allowance and must be:

Example:

Diagram of Figure TL-6 showing a road, some arrows and measurements. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.
See Figure TL-6 to complete information or select a more suitable traffic plan. If a custom traffic management plan is provided, please allow an additional two weeks for review.

Contacts

A 24-hour contact for the company, contractor, and/or agent working on behalf of the company must be provided with the application and must be valid during the course of the work taking place.  Each contact must provide a cell phone number and be available 24 hours a day in the event of emergencies.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner’s liability
  • $1 million limit Personal Automobile Liability

All Other Organizations coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $5 million Automobile Liability for vehicles registered to the organization

Cost

The following fees will apply:

  • Corridor Control Permit Fee: $460 per application
  • Permit Revision Fee: $230/revision
  • Permit Re-inspection Fee: $170/inspection

Road closure and Peak hour lane closure are associated with the categories illustrated on Road Closure and Peak Hour Lane Closure Map

  • Category 1: $100/lane/day
  • Category 2: $30/lane/day

Pavement degradation fees are associated with the categories illustrated on the Pavement Degradation Fee Map

  • Category 1 $30/sq.m.
  • Category 2 $25/sq.m.
  • Category 3 $20/sq.m.
  • Category 4 $15/sq.m.
  • Category 5 $5/sq.m.

Payment options include; VISA, MasterCard or certified cheque made payable to York Region.

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Driveway Entrances

Permanent Entrance

This type of permit is to allow access from private property to a Regional road. This permit is for installing, moving, improving or re-classifying an existing entrance including:

  • Single family residential driveway - A rural or urban entrance intended to provide access to a single family residence
  • Field Entrance – is intended to provide direct access for farming equipment to/from agricultural lands which are only used seasonally for keeping animals or for planting and harvesting operations
  • Farm Entrance - A rural entrance intended to provide direct access to a farm dwelling, storage or other buildings and agricultural lands

Temporary Entrance

This permit is for temporary driveways to allow construction vehicles onto a property for a limited amount of time and for a specific purpose.

All other entrance types must go through the local Municipal and Regional development approval process.

Number of Entrances

Generally, only one entrance per property will be approved for residential applications. Additional Field Entrances will be considered for approval where natural obstructions within the field prevent reasonable internal access.

Location Restrictions

The Region reserves the right to restrict the placement of an entrance in the interest of public safety. New entrances must be located to ensure:

  • No undue interference with the safe movement of traffic, pedestrians or other road users
  • Sufficient sight line, grade and alignment conditions for all traffic using the proposed entrance

New entrances on a Regional road may be refused for any of the following reasons:

  • If access is available from a local municipal street
  • Within a turning lane, truck climbing lane or acceleration/deceleration lanes
  • In close proximity to intersections, bridges and railway crossings
  • Where there is not a clear line of sight

Landscape Features

All entrance gates, pillars and landscape features shall be installed completely on private property and will not be subject to the Region’s approval.

Timeline

Applications should be submitted approximately four weeks prior to the anticipated start date.

Application submission

When submitting an application please include the following:

Drawings

A sketch or drawing showing the location of the proposed new entrance or the existing entrance of the proposed alterations is required. 

All sketches must show enough detail and measurements to landmarks to show exactly where the proposed work area is located.

Mapping and aerial photography is often an ideal starting point for this purpose and is freely available through the Region’s website: (http://www.yorkmaps.ca/YorkMaps/CommunityServices/index.html)

Example:

Diagram of an example site drawing. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

Time Restrictions

Occupancy will only be permitted from 9:30 a.m. to 3:30 p.m.

Traffic Management Plan

A traffic management plan is required to protect the work zone during the installation of the access on the road allowance and must be:

Example:

Diagram of Figure TL-6 showing a road, some arrows and measurements. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

See Figure TL-6 to complete information or select a more suitable traffic plan. If a custom traffic management plan is provided, please allow an additional two weeks for review.

Contacts

A 24-hour contact for the property owner and contractor must be provided and valid during the course of the work taking place.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner’s liability
  • $1 million limit Personal Automobile Liability

All Other Organizations coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $5 million Automobile Liability for vehicles registered to the organization

Cost

  • The permit fee is $460 (includes one inspection)
  • Re-inspection fee is $170 per additional inspection
  • Permit revision fee is $230 per change to the permit

Payment options include; VISA, MasterCard, certified cheque made payable to The Regional Municipality of York.

Security Deposit

The refundable security deposit will be a calculated rate based on the cost to complete the activity and takes into consideration the potential for damage to Region assets.

The security deposit will not be refunded until the installation and restoration conditions of the permit have been met.

Payment can be made by VISA, Mastercard or certified cheque payable to The Regional Municipality of York.

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Encroachment

This type of permit is required when installing privately owned fixtures on the Region’s road allowance. It is needed when placing things such as (but not limited to):

  • Fences
  • Landscape Features (Shrubs, Plants and Ornaments)
  • Signs

An encroachment permit must be in place before obtaining a Corridor Control Permit to work on the road allowance to install the fixture.

The Region reserves the right to deny or restrict the placement of any fixture(s) on the Region’s road allowance.  A proposed encroachment will be refused if:

  • There is sufficient space for the fixture to be placed on private property
  • There is undue interference with the safe movement of traffic, pedestrians or other road users
  • There are sightline or grade and alignment conditions
  • It is in close proximity to intersections, bridges, railway crossings and turning lanes
  • There is insufficient space on the Region’s property available to accommodate the fixture
  • It does not fit into the Region’s streetscaping plan
  • The installation interferes with existing or planned above or below ground utilities
  • The proposed messaging is negative or harmful to any part of the general public

Application Timeline

Applications should be submitted for consideration approximately eight weeks prior to the anticipated installation date.

Application Submission

When submitting an application please include the following:

Property Information

The Owner must provide:

  • A register-able legal description of the Region’s lands upon which the owner intends to encroach (include copy of Parcel Register (PIN) and Block Map); and
  • The registered owner’s name and a register-able legal description of its lands (include copy of Parcel Register (PIN) and Block Map)
  • A drawing or reference plan clearly indicating the encroaching items and the extent of the encroachment within the regional road allowance

These can be obtained, at your own expense, through your lawyer or the Land Registry Office.

Drawings

A drawing of the structure is required.  The following information should be included:

  • Diagram of the structure
  • Size and scale of structure
  • Method of base attachment to ground

Application Requirement Fees

The following fees will apply:

  • Encroachment Agreement: $1700
  • Corridor Control Permit: Included with one inspection
  • Re-inspection fee: $170 per additional inspection on fixture installation

Road closure and Peak hour lane closure are associated with the categories illustrated on Road Closure and Peak Hour Lane Closure Map

  • Category 1: $100/lane/day
  • Category 2: $30/lane/day

Payment options include; VISA, MasterCard or certified cheque made payable to The Regional Municipality of York.

Time Restrictions

Standard Hours

If work is taking place in the boulevard and the road shoulder where live lanes are not being affected, including the parking of vehicles, there are no time restrictions unless it is indicated on your permit.  All work taking place after 7 p.m. requires a noise bylaw exemption from the local Municipality.  If the shoulder or live lanes of traffic are being affected, standard hours to work on the Regional road allowance have been set in order to avoid interfering with peak traffic times.  Occupancy will only be permitted without penalty during the following standard hours:

  • Standard day time 9:30 a.m.to 3:30 p.m.
  • Standard night time 7:30 p.m. to 6:30 a.m.

Peak Hours Lane Closures

Peak traffic times on Regional roads are when the volume of traffic and congestion is at its highest.  It is highly recommended that lane closures during these hours be avoided when scheduling work on Regional Roads. The peak traffic hours have been identified as:

  • a.m. peak hour 6:30 a.m. to 9:30 a.m.
  • p.m. peak hours 3:30 p.m. to 7:30 p.m.

Upon review, permission to allow such closures may be granted if the impact on traffic is minimal or if the rapid completion of the work is in the public’s best interest.  All peak hour lane closures are subject to approval from Transportation Services.  Road Closure and Peak hour lane closure fees will apply if approval is granted.

Traffic Management Plan

A traffic management plan is required to protect the work zone during the installation of the fixture on the road allowance and must be:

Example Plan:

Diagram of Figure TL-6 showing a road, some arrows and measurements. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

See Figure TL-6 to complete information or select a more suitable traffic plan. If a custom traffic management plan is provided, please allow an additional two weeks for review.

Contacts

A 24-hour contact for the company, contractor, and/or agent working on behalf of the company must be provided with the application and valid during the course of the work taking place.  Each contact must provide a cell phone number and be available 24 hours a day in the event of emergencies.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner’s liability
  • $1 million limit Personal Automobile Liability

All Other Organizations coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $5 million Automobile Liability for vehicles registered to the organization
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Excess Load

This permit is required for commercial vehicles to carry a load heavier or larger than the maximum limit in the Highway Traffic Act.  Approval is only given for roads in York Region.

Oversized Loads

Oversized loads are:

  • Wider than 2.6 m
  • Higher than 4.15 m
  • Longer than 12.5 m (including the vehicle length)

Oversize loads may need an escort as a condition of the permit. The permit holder is responsible for organizing and paying for the escort.

An oversize load needs:

A private escort if it is between 30.5 and 36.5 m long.

A police escort if it is:

  • Taller than 4.72 m
  • Wider than 4.27 m
  • Longer than 36.5 m

For a police escort contact York Regional Police Traffic Unit at 905-895-1221or make an online request at YRP.CA to the “Hire A Paid Duty Officer” page.

If a traffic signal is taller than 4.5 m:

Contact Traffic Signal Escort contact York Region signal maintenance contractor at 416-688-3907.

Overweight Load

A weight distribution diagram must be submitted with the application if the weight is greater than the allowable weights indicated in the Highway Traffic Act.

Example weight per axle:

Diagram of a truck showing weight per axle. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

Moving Buildings

If the destination is in York Region then a building permit or letter of permission from the local municipality needs to be included with the application.

Approvals

The Region will process the approval for eight of the local municipalities in York Region and obtain their approval.  Application must be made directly to City of Markham or Ministry of Transportation for the use of their roads.

Description of Route

Identify specific roads that are being travelled on the application form.

Load Restricted Roads

Vehicle weight is limited to five tonnes per axle on some sections of York Region roads

Check the list of roads with weight restrictions.  A load exemption permit is required for the use of the restricted roads on the list.

Application Timeline

Applications should be submitted approximately two weeks prior to the anticipated transport date.

Application Submission

When submitting an application please include the following:

Time Restrictions

Due to size, some loads will have time restrictions attached to a avoid interfering with peak traffic times.  These restrictions will be indicated on your permit.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

All Applicants coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $5 million Automobile Liability for vehicles registered to the organization

Cost

The following fees will apply:

  • Annual permit - $170 per year
  • Single trip permit - $280 each
  • Project permit (multiple loads along the same route) - $1,100, plus $28 per trip
  • Modular annual permit – $1,100, plus $28 per trip

Payment options include; VISA, MasterCard or certified cheque made payable to The Regional Municipality of York.

Security Deposit

Some permits will require a security deposit.  The amount of the security deposit depends on which road is being used. It must be enough to cover the cost of repairing or replacing the road. The minimum security deposit is $1,000.

Payment options include; VISA, MasterCard or certified cheque made payable to The Regional Municipality of York.

Excess Load Permit,permits,corridor control The Regional Municipality of York en-US

Film or Photography

This permit is for film or photography projects on Regional roads.

Important considerations for filming and photography projects on Region roads are:

  • Road closures should be minimized as much as possible
  • Must not occur during peak traffic periods
  • Proper traffic control must be provided at no cost to the Region
  • Traffic associated with the event shall be under the complete control of York Regional Police
  • Planned dangerous activity including  fires, explosions, crashes or similar events will not be permitted
  • Intermittent traffic stoppages may be permitted during off peak hours under the complete control of York Regional Police.  To arrange for York Regional Police, please make an online request at YRP.CA to the “Hire A Paid Duty Officer” page.

Application Timeline

Applications for large film or photo projects on the road allowance should be submitted approximately three months prior to the anticipated film date.  In the event that the application is for a smaller project, the time requirement may be reduced to one month when absolutely necessary.

Application Submission

When submitting an application please include the following:

Time Restrictions

If the shoulder or live lanes of traffic are being affected, standard hours for a project on the Regional road allowance have been set in order to avoid interfering with peak traffic times.  Occupancy will only be permitted as follows:

  • Standard day time 9:30 a.m. to 3:30 p.m.
  • Standard night time 7:30 p.m. to 6:30 a.m.

Traffic Management Plan

A traffic management plan is required to protect the occupied zone during the project on the Road allowance and must be:

Example:

Diagram of Figure TL-6 showing a road, some arrows and measurements. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

See Figure TL-6 to complete information or select a more suitable traffic plan. If a custom traffic management plan is provided, please allow an additional two weeks for review.

Contacts

A 24-hour contact for the event must be provided and valid during the course of the project taking place.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

Community Events/Non-Profit Organization coverage must include:

  • $2 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $2 million Automobile Liability for vehicles registered to the organization

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner’s liability
  • $1 million limit Personal Automobile Liability

Businesses coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile
  • $5 million Automobile Liability for vehicles registered to the organization

Cost

  • If the project will not disrupt traffic: $110
  • If the project will disrupt traffic: $1,100

Payment options include; VISA, MasterCard or certified cheque made payable to The Regional Municipality of York.

Security Deposit

A security deposit is required for this type of permit.  The amount of the security deposit depends on the road to be used.  It must be enough to cover the cost of repairing any damages to the road. The minimum security deposit is $5,000.

Payment can be made by VISA, MasterCard, Letter of credit or, certified cheque made payable to The Regional Municipality of York.

 

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Geotechnical

This permit is for the investigation of conditions below the road, shoulder or boulevard surface. The activities covered under this permit type are:

  • Borehole drilling - a hole dug or drilled into the earth in order to find water or oil
  • Coring -  a cylinder of material removed from the earth to determine composition
  • Monitoring Well Removal or Installation – a well designed to monitor subsurface water
  • Well Monitoring – Taking samples from an existing well to obtain groundwater quality and other information

Maps

A map showing all test pits, boreholes and monitoring wells installed or sampled in the right-of-way is required.

Application Timeline

Applications should be submitted approximately four weeks prior to the anticipated start date.

Application Submission

When submitting an application please include the following:

Time Restrictions

Standard Hours

If work is taking place in the boulevard and the road shoulder where live lanes are not being affected, including the parking of vehicles, there are no time restrictions unless it is indicated on your permit.  All work taking place after 7 p.m. requires a noise bylaw exemption from the local Municipality.  If the shoulder or live lanes of traffic are being affected, standard hours to work on the Regional road allowance have been set in order to avoid interfering with peak traffic times.  Occupancy will only be permitted without penalty during the following standard hours:

  • Standard day time 9:30 a.m.to 3:30 p.m.
  • Standard night time 7:30 p.m. to 6:30 a.m.

Peak Hours Lane Closures

Peak traffic times on Regional roads are when the volume of traffic and congestion is at its highest.  It is highly recommended that lane closures during these hours be avoided when scheduling work on Regional Roads. The peak traffic hours have been identified as:

  • a.m. peak hour 6:30 a.m. to 9:30 a.m.
  • p.m. peak hours 3:30 p.m. to 7:30 p.m.

Upon review, permission to allow such closures may be granted if the impact on traffic is minimal or if the rapid completion of the work is in the public’s best interest.  All peak hour lane closures are subject to approval from Transportation Services.  Road Closure and Peak hour lane closure fees will apply if approval is granted.

Pavement Degradation

When the paved surface of the road is disturbed by digging, drilling or any other means, a pavement degradation fee will be charged.  The fee is based on the age of the asphalt and calculated by the area to be disturbed.  Refer to our road age map to find out what the fees are for the area you are working. 

Traffic Management Plan

A traffic management plan is required to protect the work zone during the installation of the fixture on the road allowance and must be:

Example:

Diagram of Figure TL-6 showing a road, some arrows and measurements. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

See Figure TL-6 to complete information or select a more suitable traffic plan. If a custom traffic management plan is provided, please allow an additional two weeks for review.

Contacts

A 24-hour contact for the company, contractor and/or agent working on behalf of the company must be provided with the application and valid during the course of the work taking place.  Each contact must provide a cell phone number and be available 24 hours a day in the event of emergencies.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner’s liability
  • $1 million limit Personal Automobile Liability

All Other Organizations coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $5 million Automobile Liability for vehicles registered to the organization

Report on Findings

Report Deposit (Required as of January 1, 2018)

A report deposit in the amount of $4,000 will be required prior to the issuance of the permit. The report deposit will be held until a report, satisfactory to the Region, is received.

Payment can be made by Credit Card or certified cheque payable to The Regional Municipality of York.

Report Submission

On completion of the study, the Region will require a report of the findings with data or information generated from geotechnical, hydrogeological or soil and/or groundwater sampling conducted in the right-of-way.

The information in the report should include, but is not limited to, the following:

  1. the location of any monitoring wells, boreholes, or test pits, as identified through GPS coordinates or other means
  2. monitoring well, borehole, or test pit identification number and final depth, based on metres below ground surface, of all monitoring wells, boreholes and test pits
  3. nature of construction of any and all probes, test pits, boreholes, and monitoring wells installed or sampled in the right-of-way (preferably a figure)
  4. borehole logs
  5. soil grain analysis
  6. depth to groundwater, as applicable
  7. inferred or actual direction of groundwater flow
  8. summary of the type and nature of the analysis conducted
  9. laboratory certificates of analysis and an indication of what standards samples are being compared against (e.g., O. Reg. 153/04 Table 3 full depth site condition standards, Ontario Drinking Water Quality Standards etc.).

A properly executed reliance letter using the Region’s template will be required with the report.

All reports must reference the correct Permit No. and be forwarded by email to Environmental Services Department, Environmental Promotion and Protection Branch, Water Resources business unit, by email at ROW_ENVReports@york.ca

Cost

The following fees will apply:

  • Corridor Control Permit Fee: $460 per application
  • Permit Revision Fee: $230/revision
  • Permit Re-inspection Fee: $170/inspection

Road closure and Peak hour lane closure are associated with the categories illustrated on Road Closure and Peak Hour Lane Closure Map

  • Category 1: $100/lane/day
  • Category 2: $30/lane/day

Pavement degradation fees are associated with the categories illustrated on the Pavement Degradation Fee Map

  • Category 1 $30/sq.m.
  • Category 2 $25/sq.m.
  • Category 3 $20/sq.m.
  • Category 4 $15/sq.m.
  • Category 5 $5/sq.m.

Payment options include; VISA, MasterCard or certified cheque made payable to York Region.

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Load Exemption

This permit is for trucks whose load is heavier than the maximum posted weight of five tonnes per axle on designated sections of Regional roads.

There are two types of weight restricted roads:

  • Year round weight restricted roads - will be in effect until the road is reconstructed
  • Spring weight restricted roads – is in effect between March 1 and April 30 every spring and this protects the road while the ground is thawing from frost

Please check the list of Regional roads with Weight Restrictions.

Application Timeline

Applications should be submitted approximately three weeks prior to the anticipated start date.

Application Submission

When submitting an application please include the following:

24- Hour Contact List

A 24-hour contact for the transport company must be provided and valid during the course of the work taking place.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

All Applicants coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $5 million Automobile Liability for vehicles registered to the organization

Cost

The permit fee is $460.

Permit Revision fee is $230 per change to the permit.

Payment options include;  VISA, MasterCard or certified cheque made payable to The Regional Municipality of York.

Security Deposit

The security amount is calculated based on the replacement value for the distance of the load restricted road to be used. The calculation takes into account:

  • Surface type and condition
  • Pavement markings and symbols
  • The estimated number of loads anticipated to be shipped
  • The existing condition of the road

In the event that there are damages to the road caused by the permit holder, the security deposit will be used to cover the costs of mud clean-up and repair or replacement of the road.

The security deposit will be refunded if the road is undamaged from the permitted activity.

Payment options include; VISA, MasterCard or certified cheque made payable to The Regional Municipality of York.

Note: the permit can be taken away if the road starts to wear down.

Road,permit,road occupancy,events,filming,utility repair,survey,construction,road work,excess load permit,over size load,over weight load,weight restrictions,road signs,temporary signs,permanent signs,apply for a permit,how to apply for a permit,applying for a permit The Regional Municipality of York en-US

Special Event

There are a number of events that occur on Regional roads that may restrict the use of the roads including:

  • Parades
  • Sporting Events
  • Festivals

Important considerations in planning various types of events are:

  • Approval must be granted by the local Municipality
  • Events must occur during off peak traffic periods
  • Proper traffic control must be provided at no cost to the Region
  • The event shall be under the complete control of the York Regional Police
  • Notification must be provided to residents, institutes and businesses fronting onto the affected road

For road closures:

  • The road closure must be advertised in the local area newspapers
  •  Police must be on site at all times during the event. To arrange for a York Regional Police, please make an online request at YRP.CA to the “Hire A Paid Duty Officer” page.
  • They should be minimized as much as possible
  • Advance road closure notice signs must be posted two weeks prior to the event
  • Advance road closure notice signs must show: 

 

ROAD CLOSED

Date

Time from and to

Event name

 

Application Timeline

Applications for large events on the road allowance, where the road will be closed, should be submitted approximately three months prior to the anticipated event date.  If the application is for a smaller event, the time requirement may be reduced to one month when absolutely necessary.

Application Submission

When submitting an application please include the following:

Time Restrictions

If the shoulder or live lanes of traffic are being affected, standard hours for an event on the Regional road allowance have been set in order to avoid interfering with peak traffic times.  Occupancy will only be permitted as follows:

  • Standard day time 9:30 a.m. to 3:30 p.m.
  • Standard night time 7:30 p.m. to 6:30 a.m.

Traffic Management Plan

A traffic management plan is required to protect the occupied zone during the event on the road allowance and must be:

Maps will be required showing all routes and detours and include the location of Police posts, location and types of signs, location and types of barriers and, any other items associated with the traffic management plan for this event. 

All detours using local municipal roads will require approval through the local municipality.

Example:

Diagram of Figure TL-6 showing a road, some arrows and measurements. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

See Figure TL-6 to complete information or select a more suitable traffic plan. If a custom traffic management plan is provided, please allow an additional two weeks for review.

Contacts

A 24-hour contact for the event must be provided and valid during the course of the event taking place.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

Community Events/Non-Profit Organization coverage must include:

  • $2 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $2 million Automobile Liability for vehicles registered to the organization

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner’s liability
  • $1 million limit Personal Automobile Liability

Businesses coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile
  • $5 million Automobile Liability for vehicles registered to the organization

Cost

Events sponsored by charities, municipalities or other non-profit organizations:

  • No charge for charities
  • For- profit minor: $110
  • For- profit major: $1,100

Payment options include; VISA, MasterCard or certified cheque made payable to The Regional Municipality of York.

Security Deposit

A security deposit is required for a permit if it is a for- profit organization.  The amount of the security deposit depends on the road to be used. It must be enough to cover the cost of repairing any damages to region assets. The minimum security deposit is $5,000.

Payment options include; VISA, MasterCard, Letter of Credit or certified cheque made payable to The Regional Municipality of York.

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Survey and Inspection

This type of permit is for:

  • Investigation and Day lighting – opening the road or boulevard to locate underground utilities
  • Land Survey – measurements taken to locate property boundaries for various construction projects
  • Inspection - used to check the condition of a Regional asset such as a bridge or culvert

Application Timeline

Applications should be submitted approximately two weeks prior to the anticipated start date

Application Submission

When submitting an application please include the following:

Time Restrictions

Standard Hours

If work is taking place in the boulevard and the road shoulder where live lanes are not being affected, including the parking of vehicles, there are no time restrictions unless it is indicated on your permit.  All work taking place after 7 p.m. requires a noise bylaw exemption from the local Municipality.  If the shoulder or live lanes of traffic are being affected, standard hours to work on the Regional road allowance have been set in order to avoid interfering with peak traffic times.  Occupancy will only be permitted without penalty during the following standard hours:

  • Standard day time 9:30 a.m.to 3:30 p.m.
  • Standard night time 7:30 p.m. to 6:30 a.m.

Peak Hours Lane Closures

Peak traffic times on Regional roads are when the volume of traffic and congestion is at its highest.  It is highly recommended that lane closures during these hours be avoided when scheduling work on Regional Roads. The peak traffic hours have been identified as:

  • a.m. peak hour 6:30 a.m. to 9:30 a.m.
  • p.m. peak hours 3:30 p.m. to 7:30 p.m.

Upon review, permission to allow such closures may be granted if the impact on traffic is minimal or if the rapid completion of the work is in the public’s best interest.  All peak hour lane closures are subject to approval from Transportation Services.  Road Closure and Peak hour lane closure fees will apply if approval is granted.

Pavement Degradation

When the paved surface of the road is disturbed by digging, drilling or any other means, a pavement degradation fee will be charged.  The fee is based on the age of the asphalt and calculated by the area to be disturbed.  Refer to our road age map to find out what the fees are for the area you are working. 

Traffic Management Plan

A traffic management plan is required to protect the work zone during the permitted activity on the road allowance and must be:

Example:

Diagram of Figure TL-6 showing a road, some arrows and measurements. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

See Figure TL-6 to complete information or select a more suitable traffic plan. If a custom traffic management plan is provided, please allow an additional two weeks for review.

24- Hour Contact List

A 24-hour contact for the company, contractor, and/or agent working on behalf of the company must be provided with the application and valid during the course of the work taking place.  Each contact must provide a cell phone number and be available 24 hours a day in the event of emergencies.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner’s liability
  • $1 million limit Personal Automobile Liability

All Other Organizations coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $5 million Automobile Liability for vehicles registered to the organization

Cost

The following fees will apply:

  • Corridor Control Permit Fee: $460 per application
  • Permit Revision Fee: $230/revision
  • Permit Re-inspection Fee: $170/inspection

Road closure and Peak hour lane closure are associated with the categories illustrated on Road Closure and Peak Hour Lane Closure Map

  • Category 1: $100/lane/day
  • Category 2: $30/lane/day

Pavement degradation fees are associated with the categories illustrated on the Pavement Degradation Fee Map

  • Category 1 $30/sq.m.
  • Category 2 $25/sq.m.
  • Category 3 $20/sq.m.
  • Category 4 $15/sq.m.
  • Category 5 $5/sq.m.

Payment options include; VISA, MasterCard or certified cheque made payable to York Region.

Road,permit,road occupancy,events,filming,utility repair,survey,construction,road work,excess load permit,over size load,over weight load,weight restrictions,road signs,temporary signs,permanent signs,apply for a permit,how to apply for a permit,applying for a permit The Regional Municipality of York en-US

Temporary Road Sign Permits

Road Sign Permits give organizations permission to put up signs on Regional roads. Permits are needed for temporary signs. The signs will need to meet size and placement requirements. Permit stickers must be placed on the top left corner of the front of the sign.

For temporary signs on municipal roads, or permanent signs on private property, please contact the local municipality.


Temporary Signs for Businesses

This permit covers temporary "A" Frame signs that advertise things like retail events, new developments.

These signs can be in place:

  • From 7 p.m. on Friday until 6 a.m. on Monday on regular weekends
  • From 7 p.m. on Thursday until 6 a.m. Monday on weekends with a holiday Friday
  • From 7 p.m. on Friday until 6 a.m. on Tuesday on Weekends with a holiday Monday

Permits need to be renewed every six months.

Permit Limit

People, businesses and developers can have up to 12 sign permits.

New home developments can have up to 40 sign permits.

Cost

There is a charge of $100 per permit. Payment is required with the application.

Insurance

A valid certificate of insurance is needed for the duration of the time the sign will be on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region's form.

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner's liability
  • $1 million limit Personal Automobile Liability

Businesses coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile
  • $5 million Automobile Liability for vehicles registered to the organization

Temporary Signs for Municipal Initiatives

The Region's sign bylaw #2015-36 does not apply to mobile signs placed for Region and Local Area Municipal initiatives. However, a road occupancy permit is requires for the installation and removal of these signs. A complete construction application package is required, as indicated under the construction permit type accordion, as well as a detailed diagram of the sign locations specifically identifying sight line distances. Road occupancy permit fees will apply.


Temporary Signs for Community Events

This permit covers temporary "A" Frame signs that advertise a charitable or community event.

These signs can be put up two weeks before the event. They must be taken down within 24 hours of the end of the event.

For this type of sign permit, proof of eligibility is required.  For signs advertising:

  • a community events - a letter from the local Town/City indicating that it is a Town/City sponsored event
  • an event by a charitable organization - the charitable registration number must be provided
Permit Limit

A maximum of 12 permits can be issued for an event. 

Cost

This type of sign permit is free of charge.

Insurance

A valid certificate of insurance is needed for the duration of the time the sign will be on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region's form.

Community Events/Non-Profit Organization coverage must include:

  • $2 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $2 million Automobile Liability for vehicles registered to the organization

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner's liability
  • $1 million limit Personal Automobile Liability

Size Requirements

The largest acceptable size for signs is 1.22 metres high by 1.22 metres wide.


Placement Requirements

Signs can only be placed within 50 metres of the centre of the nearest intersecting road.

Signs cannot be placed:

  • At any restricted intersection, see Bylaw #2015-36; A bylaw regulating signs on regional roads
  • Where it impairs the view of drivers, cyclists or pedestrians
  • Where it obstructs the view of warning devices, railways, traffic, or municipal signs
  • On a centre median, traffic island or centre boulevard
  • Within five metres of a fire hydrant, transit shelter or bus stop
  • Within three metres of the edge of the road pavement
  • Within 10 metres of the edge of a driveway

Placement Restriction Diagram

Signs are only permitted at intersections on Regional roads as outlined in the diagram below and described above under Placement Limitations.

Accessible formats of this diagram, the contents or communication supports are also available upon request.

Diagram of an intersection showing areas where signs are permitted and not permitted. The diagram is based on the list of placement restrictions listed above. For a detailed description of this diagram please call 905 830 4444 extension 75700


Sign Installation and Removal

The permit holder is responsible for installing and removing their signs. Any signs that are placed in breach of the new Sign Bylaw will be removed by York Region. Signs removed by York Region will be stored for 30 days. If the signs have not been picked up after 30 days, they will be thrown out.


Pickup Locations

Signs that have been removed by York Region can be picked up at the following locations. Permit holders need to call ahead for an appointment between the hours of 8 a.m. and 3:30 p.m. All signs are subject to a $50 recovery fee.

Southwest Patrol District Facility

2850 Rutherford Road
Concord, Ontario
L4K 2N9

Phone: 1-877-464-9675 Ext. 75814 or 75320

For signs that were removed from the area:

  • West of Yonge Street
  • East of Highway 50
  • North of Steeles Avenue
  • South of King Road
Southeast Patrol District Facility

1700 Major Mackenzie Drive East
Richmond Hill, Ontario
L4S 1P4

Phone: 1-877-464-9675 Ext. 76933 or 75235

For signs that were removed from the area:

  • East of Yonge Street
  • North of Steeles Avenue
  • South of Stouffville Road from Yonge Street to Woodbine Avenue
  • South of Bloomington Road from Woodbine Avenue to York/ Durham Line
North Patrol District Facility

3525 Baseline Road
Sutton West, Ontario
L0E 1R0

Phone: 1-877-464-9675 Ext. 77691 or 75171

For signs that were removed from the area:

  • North of Davis Drive
  • East of Bathurst Street
  • West of York/Durham Line from Davis Drive to Ravenshoe Road
  • West of Lake Ridge Road from Ravenshoe Road to Lake Simcoe
Central Patrol District Facility

16042 Woodbine Avenue
Whitchurch-Stouffville, Ontario
L3Y 4W1

Phone: 1-877-464-9675 Ext. 75262 or 76934

For signs that were removed from the area:

  • North of King Road
  • South of Highway 9/Davis Drive
  • East of Highway 50
  • West of York/Durham Line

How to Apply for Road Sign Permits

Applications should be sent at least two weeks before the permit is needed.

  1. Fill out the Temporary Road Sign Permit Application
  2. Attach the Certificate of Insurance
  3. Send it to York Region:

By email at: permits@york.ca

In person at:
90 Bales Drive East,
East Gwillimbury, Ontario
L0G 1V0

By fax at: 905-895-3047

By mail at:
17250 Yonge Street, Box 147
Newmarket, Ontario
L3Y6Z1

Road Sign Permits,temporary The Regional Municipality of York en-US

Utility

This permit is needed for all new utility installations and the repair or maintenance of existing utilities in the Regional right- of –way.

Utility Installations

Municipal consent approval is needed before a corridor control permit for new utility installation can be approved. Application process and standards for municipal consent are found here.

Utility Repair

This permit is required for all maintenance or repair of existing utilities in the Region’s road allowance.

Application Timeline

Applications should be submitted approximately two weeks prior to the anticipated start date.

Application Submission

When submitting an application please include the following:

Time Restrictions

Standard Hours

If work is taking place in the boulevard and the road shoulder where live lanes are not being affected, including the parking of vehicles, there are no time restrictions unless it is indicated on your permit.  All work taking place after 7 p.m. requires a noise bylaw exemption from the local Municipality.  If the shoulder or live lanes of traffic are being affected, standard hours to work on the Regional road allowance have been set in order to avoid interfering with peak traffic times.  Occupancy will only be permitted without penalty during the following standard hours:

  • Standard day time 9:30 a.m.to 3:30 p.m.
  • Standard night time 7:30 p.m. to 6:30 a.m.

Peak Hours Lane Closures

Peak traffic times on Regional roads are when the volume of traffic and congestion is at its highest.  It is highly recommended that lane closures during these hours be avoided when scheduling work on Regional Roads. The peak traffic hours have been identified as:

  • a.m. peak hour 6:30 a.m. to 9:30 a.m.
  • p.m. peak hours 3:30 p.m. to 7:30 p.m.

Upon review, permission to allow such closures may be granted if the impact on traffic is minimal or if the rapid completion of the work is in the public’s best interest.  All peak hour lane closures are subject to approval from Transportation Services.  Road Closure and Peak hour lane closure fees will apply if approval is granted.

Traffic Management Plan

A traffic management plan is required to protect the work zone during the installation of the fixture on the road allowance and must be:

Example:

Diagram of Figure TL-6 showing a road, some arrows and measurements. For a detailed description of this diagram please call 1 877 464 9675 extension 75700.

See Figure TL-6 to complete information or select a more suitable traffic plan. If a custom traffic management plan is provided, please allow an additional two weeks for review.

Contacts

A 24-hour contact for the utility company, contractor, and/or agent working on behalf of the utility company must be provided with the application and valid during the course of the work taking place. 

Each contact must provide a cell phone number and be available 24 hours a day in the event of emergencies.

Insurance Coverage

A valid certificate of insurance is needed for the duration of the time the permitted activity is taking place on the road allowance. All certificates must be completed by the insurance broker or insurer on the Region’s form.

For Utility companies that have Municipal Access or Franchise Agreement with the Region, insurance requirements will be as stated in the agreement document.  Utilities companies that do not have an agreement with the Region will be required to meet the following insurance requirements:

Sole Proprietor/Unincorporated Partnership coverage must include:

  • $2 million limit Commercial General Liability or Personal Liability with Business extension
  • $1 million limit Personal Automobile Liability

Private Citizen(s) coverage must include:

  • $2 million limit Personal Liability, e.g. homeowner’s liability
  • $1 million limit Personal Automobile Liability

All Other Organizations coverage must include:

  • $5 million limit Commercial General Liability (CGL)
  • $2 million Non-Owned Automobile Liability
  • $5 million Automobile Liability for vehicles registered to the organization

Cost

Utility Companies with a Municipal Access Agreement

All fees will be in accordance with the municipal access agreement between the Region and the utility company.

Utility Companies without a Municipal Access Agreement

If a municipal access agreement is not in place with the utility company all fees will be as follows:

  • Corridor Control Permit Fee: $460 per application
  • Permit Revision Fee: $230/revision
  • Permit Re-inspection Fee: $170/inspection

Road closure and Peak hour lane closure are associated with the categories illustrated on Road Closure and Peak Hour Lane Closure Map

  • Category 1: $100/lane/day
  • Category 2: $30/lane/day

Pavement degradation fees are associated with the categories illustrated on the Pavement Degradation Fee Map

  • Category 1 $30/sq.m.
  • Category 2 $25/sq.m.
  • Category 3 $20/sq.m.
  • Category 4 $15/sq.m.
  • Category 5 $5/sq.m.

Payment options include; VISA, MasterCard or certified cheque made payable to York Region.

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Frequently Asked Questions and Answers

 

Who do the fees apply to?

The permit fees are applicable to all applicants. This include York Region contracts, government agencies including local municipalities, utility companies (hydro and telecommunication companies exempt under legislation and agreements), and all external contractors and companies.

When will the new fees be implemented?

  • As of March 1, 2016, the $450 Corridor Control Permit fee will apply
  • As of April 1, 2016, the Road Closure/Peak Hour Lane Closure and Pavement Degradation fees will apply
  • All Regional and local municipal projects that have been tendered prior to April 1, 2016 will be exempt from the Road Closure/Peak Hour Lane Closure and Pavement Degradation fees
  • All development and utility work that has received Regional approval prior to April 1, 2016 will be exempt from the Road Closure/Peak Hour Lane Closure and Pavement Degradation fees

What type of payment will the Region accept?

The Region will accept Visa, MasterCard and cheque as payment for the permit fees. The permit fee must be paid prior to the issuance of a permit.

Do these new permit fees apply to special events and excess loads?

No, special events on a Regional road are exempt from these fees as per the Special Events Policy. Similar, excess loads have not changed and are as indicated in the Excess Load Policy.


Emergency Repairs

If emergency repair work is needed York Region Dispatch must be notified before work starts at Roads Dispatch: 1-877-464-9675 Ext. 75200. A Corridor Control Permit application must be sent as soon as the emergency is managed. 


Open Roads

The Open Roads program ensures lanes remain open as much as possible, restrict lane closures and keep congestion at a minimum around large Region construction projects. 


Permit Pickup

York Region will contact you when your Permits are ready for pickup. The  cost of the permit and security deposit will be required before the permit is issued.

Location

90 Bales Drive East,
East Gwillimbury, Ontario
L0G 1V0


Security Deposit Refund

A security deposit is needed for some types of Road Permits. Payment for security deposit will be accepted using Visa or Certified Cheque.

York Region must do a final inspection before the deposit is refunded. Please contact us to arrange for a final inspection.

Phone: 1-877-464-9675, ext. 75700


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Road,permit,road occupancy,events,filming,utility repair,survey,construction,road work,excess load permit,over size load,over weight load,weight restrictions,road signs,temporary signs,permanent signs,apply for a permit,how to apply for a permit,applying for a permit The Regional Municipality of York en-US Road Use and Road Sign Permits Road Use and Road Sign Permits Permits are needed before doing some types of work or placing signs on or beside Regional roads. Find out how to apply for road sign and road use permits.

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  • 1-877-464-9675 ext. 75700

  • In person drop off and pick up:

  • Accessibility

    Accessible formats or communication supports are available upon request

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