The Regional Municipality Of York

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Bids and Tenders

York Region frequently purchases goods and services from vendors through the bids and tenders system. York Region’s online system allows businesses to easily search for open bid opportunities. Information about submitted and awarded bids is also available.

Businesses need to log in or create an account and register for the bid before downloading the bid documents. New bid and tender opportunities are emailed to account holders.


Deadline for Certificate of Recognition extended to January 1, 2021

Due to the COVID-19 Pandemic, York Region has decided to extend our proposed deadline for Certificate of Recognition to January 1, 2021. Any construction tenders issued after this date will include a requirement that bidders must be Certificate of Recognition certified in order to bid. Construction tenders will continue to include a requirement that bidders must be Certificate of Recognition registered in order to bid.

Full details can be found below.

Construction Act Update - Information

The new prompt payment and adjudication provisions of the Construction Act, R.S.O. 1990, c. C.30 (the “Act”) came into effect on October 1, 2019.


Certificate of Recognition Extended to January 1, 2021

This notice is further to our correspondence of July 22, 2019 and August 25, 2017, wherein we advised that York Region would be implementing the Certificate of Recognition safety program, endorsed by the Infrastructure Health and Safety Association (IHSA), as a requirement on future Regional construction tenders, according to the following schedule:

  • January 1, 2018 Phase I – COR Registration
  • July 2, 2020 Phase II – COR Certification

Due to the COVID-19 Pandemic, York Region has decided to extend our proposed deadline for Certificate of Recognitionto January 1, 2021. Any construction tenders issued after this date will include a requirement that bidders must be Certificate of Recognition certified in order to bid. Construction tenders will continue to include a requirement that bidders must be Certificate of Recognition registered in order to bid.

Contractors who have already achieved Certificate of Recognition do not need to take any further action in response to this notice. Contractors who have not yet achieved  Certification, and who wish to bid on future Regional construction projects, will be required to be fully certified by January 1, 2021.

Contractors interested in bidding on Regional construction contracts are encouraged to familiarize themselves with Certificate of Recognition's program requirements.


A brief overview of the Certificate of Recognition Process is noted below:

1. Registration (Complete the Mandatory Training Courses)

Complete and submit the COR Application Form to IHSA

2. Complete the Mandatory Training Courses

A representative from senior management and one designated full-time permanent employee must take prescribed training offered by IHSA.

3. Self-Audit of the Health and Safety Management System (HSMS)

4. Third-Party Audit of the HSMS

5. Certification (Must be completed by January 1, 2021)

Upon the successful completion of the internal and external audits, the employer is issued the Certificate of Recognition.

A Letter of Good Standing is issued each year, which verifies that the training elements and auditing standards are maintained. The employer must reapply to the Certificate of Recognition program and start the process over in year 4.


For further details about Certificate of Recognition and enrollment fees, or to begin the enrollment process, please contact the Centre for Health and Safety Innovation at 1-800-263-5024 or visit their website.

Should you have any questions regarding this notice, please contact the Procurement Office by email at purchasing@york.ca or by telephone at 1-877-464-9675 ext. 71900.

The Regional Municipality of York en-US

Construction Act Update - What does this mean for you and how will you be affected?

York Region has developed a new, standardized process for the submission of proper invoices, which will facilitate prompt payment in accordance with the Act. As required by the Act, the Region will make payment upon your submission of proper invoices.

York Region cannot provide legal advice to external parties. Should you have any questions regarding how the new provisions of the Act may affect you, please contact your legal counsel.

The Regional Municipality of York en-US

Construction Act Update - What is a "proper invoice"?

Generally, a proper invoice is a written bill or other request for payment for services which contains both the information prescribed in the Act and the information specified in your contract. Please refer to the Act for a complete definition of the term ‘proper invoice.’

To assist you, York Region has developed a proper invoice template which will be attached to your contract as a schedule.  You are strongly encouraged to use this template in order to ensure compliance with the Act and the Region’s proper invoice requirements.


The Regional Municipality of York en-US

Construction Act Update - How do I submit my proper invoice?

You will submit your proper invoices to York Region by uploading them via a secure website. The address of the website and log-in instructions will be provided to you at the start of the contract.


The Regional Municipality of York en-US

Construction Act Update - When and how often can I submit a proper invoice

Your contract will set out particulars regarding when and how often proper invoices can be submitted to York Region.


The Regional Municipality of York en-US

Construction Act Update - Are there any other resources available?

During the initial implementation of the prompt payment regime, general procedural questions will be addressed at the bidders’ meeting for your contract.

After the contract has been awarded, you are encouraged to discuss procedural questions with the Regional project manager or contract administrator that has been assigned to your contract.

 


The Regional Municipality of York en-US

Compliance to Purchasing Bylaw and Procedures

Tenders and proposals will be called, received, evaluated, accepted and processed in accordance with the Region’s Purchasing Bylaw and tendering/proposal procedures.


Related Resources

Purchasing Bylaw No.2017-30


 


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