The Regional Municipality Of York

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Bids and Tenders

York Region frequently purchases goods and services from vendors through the bids and tenders system. York Region’s online system allows businesses to easily search for open bid opportunities. Information about submitted and awarded bids is also available.

Businesses need to log in or create an account and register for the bid before downloading the bid documents. New bid and tender opportunities are emailed to account holders.

Construction Act Update — Information

The new prompt payment and adjudication provisions of the Construction Act, R.S.O. 1990, c. C.30 (the “Act”) came into effect on October 1, 2019.

What does this mean for you and how will you be affected?

York Region has developed a new, standardized process for the submission of proper invoices, which will facilitate prompt payment in accordance with the Act. As required by the Act, the Region will make payment upon your submission of proper invoices.

York Region cannot provide legal advice to external parties. Should you have any questions regarding how the new provisions of the Act may affect you, please contact your legal counsel.

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What is a "proper invoice"?

Generally, a proper invoice is a written bill or other request for payment for services which contains both the information prescribed in the Act and the information specified in your contract. Please refer to the Act for a complete definition of the term ‘proper invoice.’

To assist you, York Region has developed a proper invoice template which will be attached to your contract as a schedule.  You are strongly encouraged to use this template in order to ensure compliance with the Act and the Region’s proper invoice requirements.

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How do I submit my proper invoice?

You will submit your proper invoices to York Region by uploading them via a secure website. The address of the website and log-in instructions will be provided to you at the start of the contract.

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When and how often can I submit a proper invoice

Your contract will set out particulars regarding when and how often proper invoices can be submitted to York Region.

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Are there any other resources available?

During the initial implementation of the prompt payment regime, general procedural questions will be addressed at the bidders’ meeting for your contract.

After the contract has been awarded, you are encouraged to discuss procedural questions with the Regional project manager or contract administrator that has been assigned to your contract.


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Compliance to Purchasing Bylaw and Procedures

Tenders and proposals will be called, received, evaluated, accepted and processed in accordance with the Region’s Purchasing Bylaw and tendering/proposal procedures.

Related Resources

Purchasing Bylaw No.2017-30


Bid,tender,contract,request for proposal,businesses,bids and tenders,plan taker,register,bid documents,advertised bids,search for bids The Regional Municipality of York en-US Bids and Tenders Bids and Tenders Welcome to York Region’s online bids and tenders system. Vendors can search and apply for open contracts with York Region.

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