Committee of the Whole March 12

Regional Clerk's Office
Corporate Services Department

Revised Agenda
Committee of the Whole

March 12, 2015
9:00 a.m.
Council Chambers
York Region Administrative Centre
17250 Yonge Street
Newmarket, Ontario
Quorum: 11

[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, @email, 18774649675 extension 71320]

A. Disclosures of Interest

B. Presentation

B.1 Delivering Operational Excellence for Water and Wastewater Services

Brett Bloxam, Director of Operations, Maintenance and Monitoring David Szeptycki, Head of Strategy, Liaison and Policy Implementation, Environmental Services

(Please refer to D.2.1. and D.2.2.)

C. Deputations

(Subject to the Committee granting deputant status.)

[The titles of the following Communications and Reports are links that will open the items]

D. Environmental Services

Chair – Regional Councillor Wheeler

Vice-Chair – Regional Councillor Ferri

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

D.1 Communication

D.1.1 Environmental Bill of Rights (EBR) Posting No. 012-1559: Reducing Coal in Energy Intensive Industries (Waste Management)

Erin Mahoney, Commissioner of Environmental Services, dated March 12, 2015

Recommendation: Receive

D.1.2 Conservation Authorities Moraine Coalition 2015 Report Card

Mike Walters, 2015 Chair, Conservation Authorities Moraine Coalition

Recommendation: Receive for information

D.2 Reports

D.2.1 2014 Annual Drinking Water System Summary Report

D.2.2 2014 Integrated Management System Update for Water, Wastewater and Waste Management

D.2.3 Source Water Protection Update

D.2.4 Inspection and Condition Assessment Services for Elevated Water Storage Tanks

D.2.5 2015 Water and Wastewater Master Plan Update

E. Finance and Administration

Chair – Mayor Barrow

Vice Chair – Mayor Pellegrini

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1 Communications

E.1.1 Canada Post

Denis Lemelin, National President, Canadian Union of Postal Workers, dated January 15, 2015

Donna McLarty, Town Clerk, Town of Richmond Hill, dated December 17, 2014

Kimberley Kitteringham, City Clerk, City of Markham, dated January 21, 2015

Carolyn Lance, Council Services Coordinator, Town of Georgina, dated January 26, 2015

Recommendation: Receive and endorse resolutions from Town of Richmond Hill, City of Markham and Town of Georgina

E.2 Reports

E.2.1 Disposal of Surplus Assets - 2014

E.2.2 Contract Award for Printer and Fax Consumables

E.2.3 Disposition of Land, Formerly Part of Langstaff Road at Huntington Road, City of Vaughan

E.2.4 Application for Approval to Expropriate Leslie Street - Bloomington Road to Bethesda Sideroad, Town of Richmond Hill

E.2.5 Compensation for Expropriation, Leslie Street - Bloomington Road to Bethesda Sideroad, Town of Richmond Hill

E.2.6 Approval to Expropriate Leslie Street - Wellington Street to Mulock Drive, Town of Aurora and Town of Newmarket

E.2.7 Approval to Expropriate Bayview Avenue - 19th Avenue to Stouffville Road, Town of Richmond Hill

E.2.8 Compensation for Expropriation, St. John's Sideroad - Bayview Avenue to Highway 404, Town of Aurora

E.2.9 Compensation for Expropriation, Highway 7 - Town Centre Boulevard to Sciberras Road, City of Markham

E.2.10 Application for Approval to Expropriate Viva Bus Rapid Transit Corridor, 9993 Yonge Street, Town of Richmond Hill

E.2.11 Approval to Expropriate Viva Bus Rapid Transit Corridor Highway 7 West, Centre Street and Bathurst Street, City of Vaughan

E.2.12 Expropriation Settlement Viva Bus Rapid Transit Corridor, 7700 Keele Street, City of Vaughan

E.2.13 Expropriation Settlement Viva Bus Rapid Transit Corridor, 135 Davis Drive, Town of Newmarket

E.2.14 Corporate State of Infrastructure Report

E.2.15 Annual Report on Use of Delegated Authority for Representation on Matters Before The Ontario Municipal Board - 2014

F. Motion

F.1 Region Administrative Annex Expansion Building

Notice of the following motion, moved by Regional Councillor Jones, seconded by Regional Councillor Di Biase was provided at the February 26, 2015 Regional Council meeting. As per Council's Procedure Bylaw it was referred to this Committee of the Whole meeting:

Whereas, we are in the midst of unprecedented growth in our Region; and

Whereas, in a very short time, we have seen our population grow to the point that our population is now larger than the Province of Nova Scotia, the Province of Newfoundland and Labrador, the Province of New Brunswick and is about the same as the Province of Saskatchewan; and

Whereas, our population is just over one million one hundred and fifty thousand residents today and is projected in the Provincial Growth Plan to exceed two million residents in the next twenty-five years; and

Whereas, we the elected Council for York Region have a duty and obligation to provide all Regional services to those that need them in as convenient location as possible; and

Whereas, we are seeing an aging population and more people requiring services that must rely on public transit and would benefit if they had better transit access to the new Regional facility; and

Whereas, we also have an obligation to our employees to have our facilities in a convenient location so that transit is a viable option; and

Whereas, our residents’ needs are changing from the Region providing predominantly hard services such as roads, water, sanitary sewers and treatment systems to a Region that is also becoming increasingly involved in the delivery of public transit, social housing and expanding social services; and

Whereas, the large population of our Region is provided with services such as healthy living services, child and family health services, speech and language therapy, dental and many more social services; and

Whereas, for generations the Town of Newmarket had been the County Seat for the County of York including Toronto, and continues to be the centre of Regional government, which will not change; and

Whereas, about three quarters of the residents we serve reside in the southern portion of the Region and seventy eight per cent of the assessment resides in the City of Vaughan, the Town of Richmond Hill and the City of Markham; and

Whereas, the Provincial Growth Plan recognizes that growth has been and will continue to be centred in the three southern municipalities and has designated three major Growth Centres in the Highway 7 Corridor, the Vaughan Corporate Centre, the Markham City Centre and the Richmond Hill/Langstaff Gateway. There is a fourth Regional Growth Centre designated in Newmarket on Yonge Street and Davis Drive; and

Whereas, the Regional Official Plan also recognizes the tremendous growth and the importance of the node and transit mobility hubs in Markham, Vaughan and Richmond Hill; and

Whereas, the majority of the planned growth in the Region will be Transit-Oriented Development (TOD) in the south, served by the Richmond Hill/Langstaff Mobility Hub. This Hub will be the interface of York Region Transit, Viva, the Yonge Street subway, the Richmond Hill all day GO rail and the MTO 407 High-Speed Rail Transit-Way and possibly the high-speed rail from Quebec City to Windsor Rail Express, that being six individual services interfacing at one location which is unparalleled in this country; and

Whereas, the intersection of Yonge Street and Highway 7 is also where Vaughan, Markham and Richmond Hill all intersect; and

Whereas, this location has been identified as an Urban Growth Centre and a Major Regional Transit Hub joining the Yonge Street Subway extension, the Richmond Hill GO Train, the Provincial 407 Rail Transit- Way, Viva Yonge Street BRT, Viva Highway 7 BRT and YRT services; and

Whereas, the intersection of Yonge and Highway 7 is central and accessible by public transit to a much larger population than the proposed annex building expansion to the existing Regional headquarters; and

Whereas, there are approved planning permissions in place at the Yonge and Highway 7 intersection to house a major Regional presence and assist in the delivery of services to those that need them in a more convenient location; and

Whereas, this is an ideal location to consolidate other regional, provincial and federal government services in the area to one central and accessible location; and

Whereas, we are faced budget pressures at present due to growth pressures and the increasing needs of our residents;

Now therefore be it resolved:

That staff be directed to meet with the Highway 7 and Yonge Street landowners to explore building the Regional Building Annex in the Richmond Hill Centre/Langstaff Gateway area and to consolidate other Regional leased sites in the area into one building and present options to Council for build to own, lease, or lease to purchase;

And that a report on the progress be presented to Council at the April 2015 meeting of Council.

G. Other Business

H. Private Session

Motion to resolve into Private Session to consider the following:

H.1 Approval to Expropriate Major Mackenzie Drive - Canadian Pacific Railway Crossing to Islington Avenue, City of Vaughan - Land Acquisition

H.2 Lease Agreement - Newmarket - Property Acquisition

H.3 Disposition of Matters Under the Purchasing Bylaw - 2014 Annual Report - Litigation

H.4 Regional Solicitor Use of Delegated Settlement Authority 2014 Annual Report - Litigation

H.5 Attachment to E.2.3, Disposition of Land, Formerly Part of Langstaff Road at Huntington Road, City of Vaughan - Land Disposition

H.6 Attachment to E.2.5, Compensation for Expropriation, Leslie Street - Bloomington Road to Bethesda Sideroad, Town of Richmond Hill - Land Acquisition

H.7 Attachment to E.2.8, Compensation for Expropriation, St. John's Sideroad - Bayview Avenue to Highway 404, Town of Aurora - Land Acquisition

H.8 Attachment to E.2.9, Compensation for Expropriation, Highway 7 - Town Centre Boulevard to Sciberras Road, City of Markham - Land Acqusition

H.9 Attachment to E.2.12, Expropriation Settlement, Viva Bus Rapid Transit Corridor, 7700 Keele Street, City of Vaughan - Land Acquisition

H.10 Attachment to E.2.13, Expropriation Settlement, Viva Bus Rapid Transit Corridor, 135 Davis Drive, Town of Newmarket - Land Acquisition

I. Public Session

Motion to reconvene in Public Session

Adoption of recommendations from Private Session