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Housing York Inc.

 

Housing York Inc.
Board of Directors
Minutes
of the Board Meeting Held on November 2, 2017

 

[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, regional.clerk@york.ca, 18774649675 extension 71320]


The Board of Directors of Housing York Inc. met at 2:08 p.m. in Committee Room A, Regional Administrative Centre, 17250 Yonge Street, Newmarket, Ontario with Regional Councillor Heath in the chair.

 

Directors present at this meeting:

Regional Councillor Heath, Chair
Regional Councillor Rosati, Vice Chair
Regional Councillor Armstrong
Regional Chair Emmerson
Mayor Dawe
Mayor Quirk
Regional Councillor Singh
Regional Councillor Taylor

Staff:

D. Balneaves, L. Bigioni, P. Casey, K. Chislett, C. Clark, R. Farrell, K. Hobbs, Z. Phillips, R. Profitt, J. Scholten, M. Willson


17-55 Disclosures of Interest

 

None

 

17-56 Confirmation of Minutes

 

It was moved by Mayor Dawe, seconded by Regional Councillor Armstrong that the Board confirm the Minutes of the October 5, 2017 meeting of the Board of Directors of Housing York Inc.

Carried

 

Presentations

 

17-57 Implementing a Long-Term Fiscal Plan for Housing York Inc.

 

It was moved by Regional Councillor Singh, seconded by Regional Councillor Armstrong that the Board receive the presentation from Michelle Willson, Chief Financial Officer, Housing York Inc. regarding “Implementing a Long-Term Fiscal Plan for Housing York Inc.”.

Carried

 

17-58 Housing York Inc. Mission and Vision

 

It was moved by Mayor Dawe, seconded by Regional Councillor Singh that the Board receive the presentation from Kerry Hobbs, Director, Housing Operations, Housing York Inc. regarding “Housing York Inc. Mission and Vision”.

Carried

 

17-59 Effectiveness of Previous Energy Management Retrofit Programs and Input for Future Energy and Utilities Management Plan

 

It was moved by Regional Councillor Rosati, seconded by Regional Councillor Singh that the Board receive the presentation from Joshua Scholten, Director, Housing Development and Asset Strategy and Kelly Miller, Manager, Infrastructure Asset Management, Housing York Inc. regarding “Effectiveness of Previous Energy Management Retrofit Programs and Input for Future Energy and Utilities Management Plan”.

Carried

 

Communications

 

[Click on the titles of the following Communications to view them]

 

17-60 Transfer of Sutton Youth Emergency and Transitional Housing to Housing York Inc.

 

It was moved by Regional Councillor Rosati, seconded by Mayor Quirk that the Board receive the communication from Christopher Raynor, Regional Clerk, dated October 20, 2017.

Carried

 

17-61 Housing Operations - Monthly Activity Update

 

It was moved by Regional Chair Emmerson, seconded by Mayor Dawe that the Board receive the communication from Rick Farrell, General Manager, Housing York Inc., dated November 2, 2017.

Carried

 

Reports

 

[Click on the titles of the following Reports to view them]

 

17-62 Implementing a Long-Term Fiscal Plan for Housing York Inc.

 

It was moved by Regional Councillor Singh, seconded by Regional Councillor Armstrong that the Board adopt the following recommendations in the report dated October 18, 2017 from the General Manager and Chief Financial Officer:

1. The Board adopt the Long-Term Fiscal Plan outlined in Attachment 1.

2. The following reserve funds be established:

a) A Working Capital Reserve to fund short-term cash flow requirements

b) A Strategic Initiatives Reserve to fund strategic initiatives, risk mitigation and growth

3. The following reserve funds be renamed and/or repurposed:

a) The Capital Repair and Replacement Reserve be repurposed to fund planned capital repairs for the entire Housing York Inc. portfolio

b) The Operations Reserve be repurposed to fund non-recurring unplanned expenditures and revenue shortfalls

c) The Shelter Furniture Replacement Reserve be renamed the Emergency Housing Reserve and be repurposed to fund emergency housing capital repairs and operating expenditures

4. The Emergency Power Plan Project Reserve be discontinued.

5. The Board approve a new Operating Surplus Policy set out in Attachment 2.

6. Retained earnings be discontinued and the remaining balance be transferred to reserves based on the priorities outlined in the Operating Surplus Policy set out in Attachment 2.

7. The Board approve the updated Investment Policy set out in Attachment 3.

Carried

 

17-63 Housing York Inc. Mission and Vision

 

It was moved by Mayor Dawe, seconded by Regional Councillor Singh that the Board adopt the following recommendation, as amended, in the report dated October 18, 2017 from the General Manager:

1. The Board approve vision and mission statements as follows:

Vision: 

Housing York is a leader in affordable housing and builds inclusive communities that everyone would be proud to call home.

Mission: 

Housing York is a responsible and caring landlord.  We work with our residents and partners to deliver housing programs and services that are important to our communities.

Carried


17-64 Effectiveness of Previous Energy Management Retrofit Programs  and Input for Future Energy and Utilities Management Plan

 

It was moved by Regional Councillor Rosati, seconded by Regional Councillor Singh that the Board adopt the following recommendations in the report dated October 18, 2017 from the General Manager:

1. The Board of Directors direct staff to develop an Energy Management Plan based on the following principles:

a) Upgrade with high energy efficiency components at end of component life

b) Continue and expand energy education and awareness initiatives with residents

c) Upgrade with high energy efficiency components before end of component life if cost recovery is eight years or less

d) Pursue aggressive approach initiatives when Provincial and Federal funding is available to pay for the initiatives

2. The Energy and Utilities Management Plan be brought to the Board of Directors for approval in Q3 2018.

Carried

 

17-65 Transfer of Sutton Youth Emergency and Transitional Housing to Housing York Inc.

 

It was moved by Regional Councillor Rosati, seconded by Mayor Quirk that the Board adopt the following recommendations in the report dated October 18, 2017 from the General Manager:

1. The Board approve the transfer of ownership of the Sutton Youth Services emergency and transitional housing property from the Region to Housing York Inc. for nominal consideration.

2. The President be authorized to execute all necessary documentation to complete the transaction.

Carried


17-66 Quarterly Contract Awards - July 1, 2017 to September 30, 2017

 

It was moved by Mayor Quirk, seconded by Regional Councillor Singh that the Board adopt the following recommendations in the report dated October 18, 2017 from the General Manager and Chief Financial Officer:

1. The Board receive this report for information.

Carried

 

17-67 Contract Award for Consulting Services for Bathroom  Replacements at Heritage East in the Town of Newmarket, Rose Town in the Town of Richmond Hill & Trinity Square in the City of Markham

 

It was moved by Regional Councillor Armstrong, seconded by Regional Councillor Rosati that the Board adopt the following recommendations in the report dated October 18, 2017 from the General Manager:

1. The Board approve the contract award for consultant services for bathroom replacements at Heritage East, 349/351 Crowder Boulevard, in the Town of Newmarket; Rose Town, 125 Pugsley Ave., in the Town of Richmond Hill; and Trinity Square, 37 Bates Way, in the City of Markham to p2i Strategies Ltd. at a total cost of $91,545, excluding HST.

Carried

 

Other Business

 

17-68 Lakeside Residences

 

Mayor Quirk highlighted a concern raised by business owners located across from Lakeside Residences pertaining to the conduct of some residents and requested that staff from Housing York Inc. meet with the BIA to develop a strategy to address the issues.

 

There being no further business, the Board adjourned at 3:31 p.m.

 

J. Heath, Chair                                   

Carol Clark
for Christopher Raynor, Secretary

 


HYI,Housing York Inc.,Board of Directors,minutes The Regional Municipality of York en-US Housing York Inc. Housing York Inc. Minutes November 2 2017

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