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Housing York Inc.

 

[Notice of Meeting


Agenda
Housing York Inc.
Board of Directors Meeting

 

November 2, 2017
1:00 p.m.

Committee Room A
York Region Administrative Centre
17250 Yonge Street
Newmarket, Ontario

Quorum: 6


[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, regional.clerk@york.ca, 18774649675 extension 71320]


A. Disclosures of Interest

 

B. Approval of Minutes

 

B.1 Minutes of the Housing York Inc. Board Meeting held on October 5, 2017

 

C. Presentations

 

C.1 Implementing a Long-Term Fiscal Plan for Housing York Inc.

 

Michelle Willson, Chief Financial Officer, Housing York Inc.

(Please refer to Item E.1)

 

C.2 Housing York Inc. Mission and Vision

 

Kerry Hobbs, Director, Housing York Inc.

(Please refer to Item E.2)

 

C.3 Effectiveness of Previous Energy Management Retrofit Programs and Input for Future Energy and Utilities Management Plan

 

Josh Scholten, Director, Housing York Inc. and Kelly Miller, Manager, Housing York Inc.

(Please refer to Item E.3)

 

D. Communications

 

[Click on the titles of the following Communications to view them]

 

D.1 Transfer of Sutton Youth Emergency and Transitional Housing to Housing York Inc.

 

Christopher Raynor, Regional Clerk dated October 20, 2017

Recommendation: Receive

(Please refer to Item E.4)

 

D.2 Housing Operations - Monthly Activity Update

 

Rick Farrell, General Manager, Housing York Inc., dated November 2, 2017

Recommendation: Receive


E. Reports

 

[Click on the titles of the following Reports to view them]

 

E.1 Implementing a Long-Term Fiscal Plan for Housing York Inc.

 

Report dated October 18, 2017 from the General Manager and Chief Financial Officer recommending that:

1. The Board adopt the Long-Term Fiscal Plan outlined in Attachment 1.

2. The following reserve funds be established:

1. A Working Capital Reserve to fund short-term cash flow requirements

2. A Strategic Initiatives Reserve to fund strategic initiatives, risk mitigation and growth

3. The following reserve funds be renamed and/or repurposed:

1. The Capital Repair and Replacement Reserve be repurposed to fund planned capital repairs for the entire Housing York Inc. portfolio

2. The Operations Reserve be repurposed to fund non- recurring unplanned expenditures and revenue shortfalls

3. The Shelter Furniture Replacement Reserve be renamed the Emergency Housing Reserve and be repurposed to fund emergency housing capital repairs and operating expenditures

4. The Emergency Power Plan Project Reserve be discontinued.

5. The Board approve a new Operating Surplus Policy set out in Attachment 2.

6. Retained earnings be discontinued and the remaining balance be transferred to reserves based on the priorities outlined in the Operating Surplus Policy set out in Attachment 2.

7. The Board approve the updated Investment Policy set out in Attachment 3.


E.2 Housing York Inc. Mission and Vision

 

Report dated October 18, 2017 from the General Manager recommending that:

1. The Board approve vision and mission statements as follows:

Vision: A leader in affordable housing, building inclusive communities that everyone would be proud to call home

Mission: As a responsible and caring landlord, we work with our residents and partners to deliver housing programs and services that are important to our communities

 

E.3 Effectiveness of Previous Energy Management Retrofit Programs  and Input for Future Energy and Utilities Management Plan

 

Report dated October 18, 2017 from the General Manager recommending that:

1. The Board of Directors direct staff to develop an Energy Management Plan based on the following principles:

1. Upgrade with high energy efficiency components at end of component life

2. Continue and expand energy education and awareness initiatives with residents

3. Upgrade with high energy efficiency components before end of component life if cost recovery is eight years or less

4. Pursue aggressive approach initiatives when Provincial and Federal funding is available to pay for the initiatives

2. The Energy and Utilities Management Plan be brought to the Board of Directors for approval in Q3 2018.


E.4 Transfer of Sutton Youth Emergency and Transitional Housing to Housing York Inc.

 

Report dated October 18, 2017 from the General Manager recommending that:

1. The Board approve the transfer of ownership of the Sutton Youth Services emergency and transitional housing property from the Region to Housing York Inc. for nominal consideration.

2. The President be authorized to execute all necessary documentation to complete the transaction.

 

E.5 Quarterly Contract Awards - July 1, 2017 to September 30, 2017

 

Report dated October 18, 2017 from the General Manager and Chief Financial Officer recommended that:

1. The Board receive this report for information.

 

E.6 Contract Award for Consulting Services for Bathroom  Replacements at Heritage East in the Town of Newmarket, Rose Town in the Town of Richmond Hill & Trinity Square in the City of Markham

 

Report dated October 18, 2017 from the General Manager recommending that:

1. The Board approve the contract award for consultant services for bathroom replacements at Heritage East, 349/351 Crowder Boulevard, in the Town of Newmarket; Rose Town, 125 Pugsley Ave., in the Town of Richmond Hill; and Trinity Square, 37 Bates Way, in the City of Markham to p2i Strategies Ltd. at a total cost of $91,545, excluding HST.

 

F. Other Business

 

G. Adjournment


 

 


Housing York Inc. Board of Directors,agenda The Regional Municipality of York en-US Housing York Inc. Housing York inc. Agenda November 2 2017

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