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Housing York Inc.

 

Housing York Inc.
Board of Directors
Minutes
of the Board Meeting Held on June 7, 2018


[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, regional.clerk@york.ca, 18774649675 extension 71320]

 

The Board of Directors of Housing York Inc. met at 1:20 p.m. in Committee Room A, Regional Administrative Centre, 17250 Yonge Street, Newmarket, Ontario with Regional Councillor Heath in the chair.

 

Directors present at this meeting:

Regional Councillor Heath, Chair
Regional Councillor Rosati, Vice Chair
Regional Councillor Armstrong
Regional Chair Emmerson
Mayor Dawe
Mayor Hackson
Regional Councillor Hogg
Mayor Quirk
Regional Councillor Singh
Regional Councillor Spatafora
Regional Councillor Taylor

Staff:

P. Casey, K. Chislett, R. Farrell, C. Goodeve, K. Hobbs, J. Hulton, Z. Phillips, R. Profitt, J. Scholten, M. Willson


18-20 Disclosures of Interest

 

None

 

18-21 Confirmation of Minutes

 

[Click on the title of the following Minutes to view them]

 

It was moved by Regional Councillor Singh, seconded by Mayor Quirk that the Board confirm the Minutes of the May 3, 2018 meeting of the Board of Directors of Housing York Inc.

Carried

 

Presentation

 

[Click on the title of the following Presentation to view it]

 

18-22 Housing York 2017 Annual Report and Financial Statements

 

It was moved by Regional Chair Emmerson, seconded by Regional Councillor Taylor that the Board receive the presentation by Rick Farrell, General Manager, Housing York Inc. regarding ‘Housing York 2017 Annual Report and Financial Statements’.

Carried

 

Communication

 

[Click on the title of the following Communication to view it]

 

18-23 Housing Operations - Monthly Activity Update

 

It was moved by Regional Councillor Rosati, seconded by Regional Councillor Hogg that:

1. The Board receive the communication from Rick Farrell, General Manager dated June 7, 2018.

Carried

 

Reports

 

[Click on the titles of the following Reports to view them]

 

18-24 2017 Annual Report and Financial Statements [8.5 MB]

 

It was moved by Regional Chair Emmerson, seconded by Regional Councillor Taylor that the Board adopt the following recommendations in the report dated May 24, 2018 from the General Manager and Chief Financial Officer, as amended:

1. The Board approve the draft 2017 Financial Statements and explanatory notes for Housing York Inc. and submit them to York Region, as the Service Manager and sole Shareholder of the Corporation.

2. The Board approve the 2017 Annual Information Return for the Housing York Inc. Provincial Reform Program and submit it to York Region, as the Service Manager.

Carried

 

18-25 Amendment to Housing York's Property Management System Agreement

 

It was moved by Regional Councillor Spatafora, seconded by Mayor Quirk that the Board adopt the following recommendations in the report dated May 24, 2018 from the General Manager and Chief Financial Officer:

1. The Housing York Inc. Board authorize an amendment to the agreement between Housing York Inc. and Yardi Systems Inc. to increase the contract price from $364,000 to $664,000 as a result of purchasing additional software modules.

2. The President be authorized to execute the necessary amendment to the current agreement.

Carried

 

18-26 Porter Place Mortgage Discharge

 

It was moved by Regional Councillor Hogg, seconded by Regional Councillor Spatafora that the Board adopt the following recommendation in the report dated May 24, 2018 from the General Manager and Chief Financial Officer:

1. The Board receive this report for information.

Carried

 

18-27 Update of Shareholder Direction and General Bylaw

 

On motion by Regional Councillor Taylor, and seconded by Regional Councillor Armstrong, an amendment to the Shareholder Direction was brought forward to incorporate the ability to appoint a non-Regional Council member(s) to the Board of Directors, which was Carried.

 

It was moved by Regional Chair Emmerson, seconded by Regional Councillor Armstrong that the Board adopt the following recommendations in the report dated May 24, 2018 from the General Manager:

1. The Board of Directors request approval from the Shareholder for adoption of the Amended and Restated Shareholder Direction, in the form set out in Attachment 1, save and except for amendments to provide for the ability to appoint a non-Regional Council member(s) to the Board.

2. The Board of Directors enact a new General Bylaw, in the form set out in Attachment 2, repeal General Bylaw No. 01 07 and Bylaw No. 05-14, and enact an amendment to Bylaw No. 04-14 in the form set out in Attachment 3, save and except for amendments to provide for the ability to appoint a non-Regional Council member(s) to the Board, subject to Shareholder confirmation at the Annual General Meeting.

Carried

 

Other Business

 

There being no further business, the Board adjourned at 2:42 p.m.

 

J. Heath, Chair 

Colin Goodeve
for Christopher Raynor, Secretary

 

 


Housing York Inc.,Board of Directors,HYI,minutes The Regional Municipality of York en-US Housing York Inc. Housing York Inc. Minutes June 7 2018

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